How Concur Invoice Works

If you're looking for a way to simplify invoice-based spending, accelerate accounts payable processing, and gain visibility and control into how employees are spending money, look no further than SAP Concur. 

Concur Invoice automates the entire invoice management process from capture to pay, and by integrating invoice, travel, and expense management into a single system, you can easily track and manage your budget. 

Designed for efficiency, visibility, and ease of use, SAP Concur connects invoices to the rest of your business spending with a single integrated solution. Invoices can be submitted via email, fax, hard copy or electronically. Data is extracted by OCR software and is validated and corrected by either an auditor or an invoice verifier and then assigned to the invoice owner within the system. 

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We are leading the way in reducing manual entries and errors with machine learning to process data from invoices including details such as the invoice number, date, shipping, tax and more. 

At the line-item level, Concur Invoice captures the description, quantity, unit prices, and categorizes the item by expense type. For complex invoices that may require extensive allocations, the system allows the ability to import distributions from Excel, edit the distribution, or save user-specific favorite distributions. 

To efficiently process invoices tied to purchase orders, the system can automatically populate PO data from your purchasing or ERP systems, or you can take advantage of SAP Concur's Purchase Request Module. 

To ensure budget dollars are spent as intended, the solution's matching capabilities compare invoices to purchase orders and goods receipts, and instantly displays exceptions. When invoices are submitted, SAP Concur's dynamic approval workflow capabilities ensure invoices are approved by the right people in a timely manner. 

In the office or on the go, simply open the SAP Concur mobile app to approve invoices, purchase orders, and expense reports, all with one app. At a glance, you're provided with the summary, an image of the invoice, as well as the line item details. With one click, the invoice can be approved or sent back to the submitter with a comment as to why it was rejected. 

To help your organization better manage every payment you make to suppliers, SAP Concur not only provides complete visibility into how your team is planning to spend, but also where they've already spent. Invoices that are ready for processing are conveniently organized in one location, making it simple to pinpoint unassigned or unsubmitted invoices. The solution also offers a payment manager, which automatically prepares payment batches for you. 

Leveraging SAP Concur's single-data reporting warehouse that contains both expense and invoice spend, you're able to gain actionable insight into your bottom line. Eliminating time-consuming manual effort, this default accrual report provides detailed information for every invoice in the system, enabling you to see what the status is, where it is, and who has it. 

As a benefit, this report can be automatically emailed to department heads to keep them informed of upcoming expenses. 

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SAP Concur's comprehensive KPIs and dashboards also enable you to slice and dice spend data to see how long it's taking to process invoices, compare invoice and expense spending by department and identify trends in spending with vendors and use that information in ongoing supplier negotiations. Plus, you integrate directly with your other applications using SAP Concur App Center partners to optimize your solution for specific business challenges. 

Concur Invoice management offers a holistic, connected approach to managing all of your spend. To learn more, try our Concur Invoice self-guided demo.